One record per tenant and lease — balance, payment history, documents, renewals, and messages. Answer who owes what in seconds instead of rebuilding a spreadsheet every month.
Reflects Rentwelly's positioning and the way most landlords describe tracking tenants by hand.
Who owes me money right now? In a spreadsheet this is a column someone has to keep current. The moment a partial payment or a late fee lands, it is stale. Here it is an A/R aging report drawn from the ledger.
Whose lease is up next? Renewal dates are the single most commonly missed item in self-managed rentals, and the cost of missing one is an unplanned month-to-month tenancy.
What did I actually agree with this tenant? If the answer lives in a text thread from eight months ago, it is not really recorded. Documents and messages belong on the tenant record.
Lease terms, balance, payment history, documents, and messages live on the tenant — not spread across a spreadsheet, your inbox, and your phone.
A tenant balance is a ledger figure here, not a number you maintain. It cannot drift out of step with your accounting, because it is the same data.
Start and end dates, renewals, and reminders, so an expiring lease surfaces while you can still do something about it.
A/R aging shows arrears by tenant and by property, so chasing rent stops being a memory exercise.
Related: tenant portal, rent collection software, and software for small landlords.
Free for 14 days, no credit card. Import your tenants and leases and see every balance in one place.
It keeps one record per tenant and lease instead of scattering the same information across a spreadsheet, your phone, and a folder of PDFs. That record holds the lease dates and rent amount, the running balance, every payment and charge, maintenance requests, documents, and the message history — so when a question comes up you look in one place.
The practical test is whether you can answer three questions in under a minute: who owes what right now, whose lease expires next, and what was agreed with a specific tenant. Rentwelly answers all three from one screen, because balances come from the ledger rather than from a column you maintain by hand.
Yes. Each tenant gets a portal login where they can pay rent, see the running balance and every past payment, submit maintenance requests, and message you. That single change removes most of the where-is-my-receipt traffic.
Yes. Leases carry start and end dates with renewal tracking and reminders, so an expiry surfaces before it becomes an accidental month-to-month you did not choose.
They are applied to the right charges automatically, with late fees by rule rather than by memory. Because everything posts to a real double-entry ledger, the tenant balance and your books never disagree.
More on the pricing page or contact us.